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HR Coordinator / Specialist (Contract) - Human Res

The HR Coordinator will support the entire HR Department and perform a broad range of support functions. As the HR Coordinator, you will have the opportunity to gain HR experience and learn from a team of HR professionals. The essential functions of this position include but are not limited to the following:


Key Responsibilities:


General Human Resources

  • Maintain state and federal compliance postings
  • Create and maintain hard copy and electronic employee files in accordance with policies and procedures
  • Act as a bridge between the local HR Business Partners and the Firmenich HR Service Center call center; coordinating and resolving issues with the HR Service Center
  • Manage the processing and tracking of vendor invoices
  • Prepare Termination/Severance/Employee Letter, acquire appropriate signatures, answer employee’s severance questions
  • Look up info in SAP/assist with HR data requests, analytics and updates
  • Provide general administrative support to the HR department on an as needed basis
  • Assist local HR Business Partners in strategic projects, as needed

Service Delivery-50% of role

  • Run analytical reports in SAP, including ad hoc report requests and survey data
  • Validate monthly Global Headcount Report
  • Perform quarterly SAP Data Audit and Clean Up


  • Serve as back-up for New Hire Orientation
  • Assist with the completion of I-9 forms
  • Support the processing of referral bonuses


  • Submit expense reimbursements to Payroll
  • Lead and organize work with the domestic relocation provider
  • Maintain annual check request log of invoices and reimbursements
  • Data entry into SAP system including tracking/compliance of visa details
  • Maintain/assist with Immigration paperwork (e.g., files, postings, and coordination with law firm)
  • Document gathering for immigration files
  • Produce employment verification letters upon special request
  • Provide mobility reporting and analytics
  • Support requests related to Short Term Assignments
  • Act as a central point of contact for incoming international transfers


  • Bachelor's degree preferred and ideally within the following disciplines (Finance, Accounting, Administration, Human Resources or Business Management).
  • 1-2 years of experience in Business, Project Management, Finance, Accounting, Administration or Human Resources functions


  • Self-led, highly proactive with strong drive to execute
  • Desire to ensure continuous improvement
  • Ability to work in a fast-paced environment and prioritize competing deadlines
  • Proficient with Microsoft office, especially Excel
  • High learning agility, attention to detail
  • Highly organized, accountable, and responsive
  • SAP Experience a plus

We offer:


  • High challenge and high reward environment to:
  • Be part of an organization where HR continues to lead the company culture and directly impact our employees and business results
  • Work in a global and intercultural environment
  • Have challenges and opportunities to grow.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. Firmenich is an Equal Opportunity Employer M/F/Disability/Veteran

At Firmenich, we create an environment in which employees are valued, motivated and encouraged to reach their full potential. We foster entrepreneurial spirit and imaginative teamwork with freedom to act within our strategic plans. We recruit and develop the best talents, rewarding them accordingly.




Nearest Major Market: New Jersey

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