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Fine Fragrance Commercial Admin Associate - NYC, N

We currently have an immediate opportunity for a Commercial Admin Associate to join our North American Sales team in our Perfumery Division at our International Fine Fragrance Development Center in New York, NY.



The Account Associate position has broad exposure, interfacing with internal and external teams including clients, sales management, creation (perfumers) & development, labs, consumer insight & marketing, customer care, systems & tools super users.


Are you an ambitious, self-motivated individual?  Eager to grow in a passionate, competitive, ever-changing culture?  Come join a place with teams as passionate as you are. As a part of a successful commercial team, you will lead proactive and reactive brief management to ensure we have winning fragrances and the product knowledge to be successful



Key Responsibilities:

  • Build and maintain client relationships product development, marketing, & operations teams
  • Management of customer projects and submissions with fragrance development, perfumers and lab
  • Provides general administrative support, including preparing for meetings and client submissions. Performs other related duties as assigned, including managing messenger/shipments/reports as requested
  • Coordinates samples and documentation for customers, including safety and regulatory documents
  • Manages and follows-up on Customer and Sales Team requests. Also act as an interdepartmental coordination specialist (liaison with Labs, Creative and other teams as required)
  • Respond professionally to internal and external inquiries using systems knowledge, creative investigation, innovative follow up and problem-solving techniques
  • Maintain multiple databases and other systems to drive operational timelines and production, including SAP
  • File and maintain all commercial documents, including contracts, agreements, price quotes
  • Create analyses leveraging reporting systems tracking sales, trends, and identifying opportunities
  • Contribute ideas for new business opportunities in team meetings
  • Partner with the planning team to manage forecasting and pre-production planning
  • Hold internal teams accountable for meeting deadlines and adhering to processes with support of manager



  • Associate's Degree required
  • 2-3 years of experience in an administrative role preferred
  • Detailed oriented, with a high level of organization skills
  • Excellent administrative and computer skills including MS office suite
  • Strong aptitude for computer literacy and ability to master Firmenich internal systems & tools (SAP, Project Master, Spire, Class, Encyclopedia, SharePoint, CRM, Pricing tool, demand planning, budget, LE)


We value:

  • Apply strategic planning, budgeting and forecasting skills to develop Account Plans and demonstrate an understanding of financial elements impacting business results
  • Ability to develop and maintain strong working relationships with all key contacts across diverse clients, teams and cultures
  • Resourceful, reliable, innovative, self-motivated multi-tasker with a “can-do” attitude that will see tasks and projects through to completion
  • Exceptional initiative and ability to thrive in an entrepreneurial, fast moving environment, but also be a team player


We offer:

  • The ability to be a part of a highly creative and imaginative team in an incredibly competitive and inspiring industry
  • A fast-paced environment surrounded by some of the biggest talents and brands in the beauty and fragrance industries
  • Learn how to understand consumers and how to meet their needs effectively
  • Opportunity to work for a company that cares about the environment and sets and achieves ambitious sustainability objectives



Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.


Firmenich is an Equal Opportunity Employer M/F/Disability/Veteran


At Firmenich, we create an environment in which employees are valued, motivated and encouraged to reach their full potential. We foster entrepreneurial spirit and imaginative teamwork with freedom to act within our strategic plans. We recruit and develop the best talents, rewarding them accordingly. We offer competitive pay, career growth opportunities, and an outstanding benefits program that features:

* Generous Paid Time Off!

* Quarterly Bonus Potential!

* Retirement Plans!

* 401(k) with Company Match!

* Low Cost Medical, Dental & Rx & Vision Coverage!

* Tuition Assistance for Employees and Children!

* Flexible Spending Accounts!

* Tobacco-Free Campus!

* Subsidized Cafeteria!

* And Many More Employee-Friendly Programs!