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COMMERCIAL ASSISTANT

At Firmenich people are at the heart of the company, we are committed to equal employment opportunities and value diversity in the workplace.

Commercial Assistant

Location: Condesa, Mexico City

Coordinate and execute all sales administration functions including entering projects info in the system, updating client´s database, doing follow up on briefs, coordinate client visits, pricing, sampling logistics, new items/clients entering into the system, mailing, expenses reports and sales reports

 

Key Responsibilities:

  • Maintains communication with clients via phone, e-mail and handles routine inquiries in Account Manager’s absence.  Maintains clients DB updated.
  • Handles internal and external client inquiries, provides necessary information, and interfaces with the customer on routine matters.
  • Follows up on client projects and assists in the preparation of client presentations.
  • Prepares and organizes client meetings, accommodation, and travel arrangements.  Provides support in traveling and logistics arrangements for top management visits, perfumers’ visits.  Follows Weekly Meeting files and make sure stakeholders comply with agreed commitments.
  • Files and maintains client agreements, contracts, rebates, confidentiality agreements, price quotations and sample submissions to clients.
  • Manages samples, international samples, and market product for projects, including tracking of sample production. If delegated manage expenses report 

 

Requirements:

  • 1 year of experience
  • Degree in Business Administration, Marketing or related
  • Good management of Microsoft Office
  • Advanced English

 

We value:

  • Commercial or marketing skills
  • Good communication, attention to detail and project managment
  • Commitment with deadlines and multitasking.

 

We offer:

  • Work in a global and intercultural environment.
  • Culture that values diversity where people are at the heart of the company.
  • Work for the industry leader in research and innovation.
  • Great challenges and opportunities to grow.

 

Our expertise goes beyond smell and taste: it is the sum of our peoples' passions and knowledge that allows us to create the best solutions for our customers’ products.

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