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Project Coordinator - Agilex Fragrances

We currently have an immediate opportunity for a Project Coordinator to join Agilex Fragrances in Piscataway, New Jersey.
 Key Responsibilities:
• Ensure smooth and strong communication across all departments by working closely with Sales, FDM's, technical, sampling, marketing, application labs, perfumery, customer service & the client.
• Leverage resources efficiently & effectively against targeted projects to increase success rates.
• Field inquiries and requests, implement procedures, improve communications and facilitate the flow of information to support new wins and global roll-outs.
• Follow the flow of briefs from start to finish so that all needs of the client and brief are met on time. This includes:
• Receiving all briefs, either directly from customer or indirectly through commercial team. Discuss time-lines, participants, resource teams & pricing/potentials with Account Managers (AM).
• Continually Coordinate with key players for briefs: FDMs, Technical, and Perfumers when necessary, to ensure that all projects are running efficiently. Alert AM of any issues.
• Ensure that base and market products required for briefs are requested and obtained on time.
• Ensure that oils and samples are sent on time to meet deadlines.  Ensure accuracy of all submissions.
• Ensure that necessary safety and technical documentation, presentations, and any other client documentation meets the brief requirements, and is submitted on time.
• Support FDM, sensory, technical, & Marketing in preparation of final client presentations.
• Initiate stabilities, ensuring that the tests are conducted and reported on time and read at correct intervals. Record all pertinent information in cross-reference database.
• Enter and maintain projects and price files
• Coordinate with Account Manager on Supply Chain Notice input. Enter & manage all Supply Chain notices
• Prioritize and manage the flow of customer sample requests.
• Visit client as necessary to build strong relationship.
• Drive/execute projects including initiating stability testing, ensuring that oils and samples are sent on time, entering submissions for briefs, entering Supply Chain notices, and enter/maintain price files. Schedule and prepare visitor agendas and arrange client meetings.
• Work closely (daily interaction) with Perfumery Labs, AM and other affiliate sites.
• Work with and mentor the Commercial Assistant supporting the Business Accelerator team • Interact with Customer Care team to resolve issues.
• Prepares data and reports for Commercial Team, as well as handle Special Assignments.
• Associate Degree required, Bachelor's Degree preferred.
• Minimum of 2 years administrative experience.
• Knowledge in Project Management
• Ability to multi-task, solve problems and work in a fast pace environment.
• Good communication, interpersonal skills, and customer service.
• Detailed oriented, with a high level of organization skills.  Strong ability to work with Data.
• Excellent administrative and computer skills including MS office suite and working with complex computer systems.
 We value:
• Ability to develop and maintain strong working relationships with all key contacts across diverse clients, teams and cultures
• Resourceful, reliable, innovative, self-motivated multi-tasker with a “can-do” attitude that will see tasks and projects through to completion
• Exceptional initiative and ability to thrive in an entrepreneurial, fast moving environment, but also be a team player
• Negotiating and influencing internal stakeholders.
We offer:
At Agilex, we create an environment in which employees are valued, motivated and encouraged to reach their full potential. We offer competitive pay, career growth opportunities, and an outstanding benefits program that features:
·Generous Paid Time Off!
·401(k) with Company Match!
·Low Cost Medical, Dental & Rx & Vision Coverage!
·Tuition Assistance for Employees!
·Flexible Spending Accounts!
·And Many More Employee-Friendly Programs!




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